COVID-19 Vaccination and Mask Policies

Updates to COVID policy: October 8th, 2022

The Center for Disease Control, the State of California – Health and Human Services/California Department of Public Health, and the County of Los Angeles – Department of Public Health have all released new guidelines over the last couple of months that have lowered the requirements across the county and state, requiring masks in only limited circumstances.  As our convention is still eight months away, and we have seen how quickly the state/local guidelines can change, Fandom Charities Inc./The Hellmouth Convention will be maintaining our current policy of masks will be required in all convention spaces at The Hellmouth 2023, as well as either proof of being fully vaccinated or a negative test dated no more then 72 hours before badge pickup.  At home tests will not be accepted as proof of negative test.  As the convention gets closer, we will look at what the guidelines are at the time, and see if a change in policy is warranted.

Update to fully vaccinated definition: October 8th, 2022

On August 31st, 2022, the FDA amended it’s authorization orders for the COVID-19 vaccinee, as well as it’s recommended schedule of when your vaccinees and boosters should be administered to account for the new “bivalent” boosters released by Moderna and Pfizer-BioNTech.  As such, we have amended what “fully vaccinated” means to match their guidelines.  To be considered fully vaccinated, you must complete the steps listed for you age group at https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html.  A summarized version will be listed below for specific age groups, but use the website linked to confirm that you are considered “fully vaccinated”

Ages 18 and up:

  1. 2 (two) doses of the Pfizer-BioNTech primary series OR 2 (two) doses of the Moderna primary series OR 2 (two) doses of the Novavax primary series OR 1 (one) doese of the Johnson & Johnson Janssen primary series. AND
  2. 1 (one) dose of the Pfizer-BioNTech updated (bivalent) booster OR 1 (one dose) of the Moderna updated (bivalent) booster

Ages 12 – 17

Same guidelines as Ages 18 and up EXCEPT:

  1. Children ages 12 – 17 are not eligible for the 1 (one) dose Johnson & Johnson Janssen primary series AND
  2. Only the Pfizer-BioNTech updated (bivalent) booster is approved for this age range.  This booster can be taken with any primary series.

Ages 5 – 11

  1. 2 (two) doses of the Pfizer-BioNTech primary series AND 1 (one) dose of the Pfizer-BioNTech original (monovalent) booster OR
  2. 2 (two) doses of the Moderna primary series.

Note: There is no approved Moderna booster available at this time for this age range.

Ages 6 months – 4 years

  1. 3 (three) doses of the Pfizer-BioNTech primary series OR
  2. 2 (two) doses of the Moderna primary series.

For any of the schedules, we do not consider you fully vacinated until 2 weeks after the last shot, be it a booster or primary series.  As such, your last COVID vacination MUST occur on or before May 25th, 2023.  If your final shot takes place after that date, you will have to provide proof of a negative test before you will be granted admission to The Hellmouth Convention.

Vaccination Requirement:

At all Fandom Charities events, the health and safety of our stakeholders are our main priorities, and because of this we have implemented new policies and protocols based on state and local health guidelines.  We will continue to closely monitor health recommendations as we prepare for The Hellmouth Convention at the Hilton Los Angeles Airport, and will continue to update these guidelines as they are available, so be sure to check this page often for the most up-to-date protocols.

In addition to following current healthcare and governmental guidelines, everyone attending The Hellmouth Convention will be required to wear an approved face covering regardless of vaccination status. Face coverings should completely cover the nose and mouth, fit snugly against the sides of the face, and not have any gaps.

In addition to wearing an approved face covering, you will be required to provide verification of full COVID-19 vaccination status or proof of a negative COVID-19 test taken within 72 hours. Fandom Charities reserves the right to modify requirements or limits for attending or participating in activities.

Please note: these policies apply to all attendee groups, including but not limited to exhibitors, guests, press, professionals, and cosplayers.

Please be aware that adjustments may need to be made to policies and guidelines during the event in order to ensure the health and safety of all attendee groups, so we ask that everyone please follow the directions on informational signage and from all staff.

The Centers for Disease Control and Prevention is another great resource and we encourage you to visit this site often for up-to-date information on preventative measures.

We are excited to gather again after such a long time apart. But we want to be sure everyone who attends is as safe as possible.  We will continue to update our website as new information becomes available.

We look forward to seeing you at The Hellmouth Convention in June.

 

Face Masks Requirements:

Face masks will be required at all times with the exception of removing them to eat or drink in designated areas. Cosplayers will be required to adhere to this standard also.  Removal of masks during the convention except in designated areas will be grounds for expulsion from the event with no refunds.

All face coverings must fit properly and snugly, must secure under your chin, and fully cover your nose and mouth.  Approved face coverings must be visible at all times and may not be concealed under costume headwear/masks.

Not permitted are:

  • Face coverings that are not able to be secured under your chin, including bandanas or scarves.
  • Neck gaiters
  • Mesh face coverings
  • Face coverings that have exhalation valves
  • Damaged/torn face coverings
  • A face shield by itself

No Refunds Policy:

We will not issue refunds for anyone who refuses to abide by the COVID-19 policy.